Discover and protect your sensitive data with Endpoint Data Loss Prevention (DLP)

In today’s rapidly evolving digital landscape, the importance of data compliance and information security within enterprises has grown significantly. With increasingly stringent global data protection regulations—such as the General Data Protection Regulation (GDPR), Data Protection Act (DPA), and the Federal Data Protection Act (BDSG)—companies are facing greater pressure to mitigate compliance risks. The need to effectively monitor and prevent the leakage of sensitive information, such as customer data, financial records, and intellectual property, has become a key priority for IT and security leaders.

Ping32 is a powerful unified endpoint management solution that offers a wide range of Data Loss Prevention (DLP) capabilities, including sensitive word scanning. Leveraging advanced machine learning technology and a comprehensive knowledge base, Ping32 scans corporate data—including text, images, and videos—across endpoints. The platform automatically classifies and evaluates scan results, providing risk alerts and compliance reporting to help enterprises achieve more robust data protection.

What Is Sensitive Word Scanning?

Sensitive word scanning refers to the process of identifying confidential or regulated information—such as ID numbers, client lists, financial statements, and source code—by matching keywords or rule-based patterns within files, communications, and data transmissions. Ping32 supports automatic content identification and auditing across various file types (e.g., Word, Excel, PDF, TXT) and communication channels (e.g., email, instant messaging, and web uploads).

Advantages of Ping32’s Sensitive Word Scanning

1.  Multi-format and Multilingual Support

Ping32 supports a wide range of file types—including documents, spreadsheets, images, audio, and video—and is fully compatible with multilingual environments such as Chinese and English. Its advanced scanning algorithms ensure accurate and efficient detection of sensitive data without omissions.

2. Flexible Rule Engine

Equipped with pre-built detection rules derived from industry expertise, Ping32 allows administrators to define custom keywords, regular expressions, and multi-dimensional data patterns—accommodating the specific needs of various industries and business scenarios.

3. Intelligent Detection with Fewer False Positives

Using AI and machine learning, Ping32 analyzes contextual semantics to make more accurate judgments, significantly reducing false positives and false negatives in content detection.

4. Real-time Monitoring and Alerts

Upon detection of sensitive information, Ping32 can immediately trigger alerts, block transmission, and log incidents. It also provides detailed audit logs and customizable reports for security analysis and compliance tracking.

5. High Integration and Customization

Ping32 can be integrated with existing enterprise security platforms, email systems, and file servers, enabling automated workflows and centralized management.

Step 1: Access the Feature

Log in to the Ping32 management console, go to the Data Security menu, and select Sensitive Word Scanning. Click the Policy button in the upper-right corner.In the policy configuration window, click Select Endpoints to choose the devices or users to which the policy should be applied.

Step 2: Configure Scan Settings

Go to the Scan Settings tab, enable Sensitive Content, and choose the predefined templates or libraries that contain your scanning rules.Navigate to Exclusion Paths and click the + button to add any file paths you want to exclude from scanning. You may use environment variables or define custom directories.

Step 3: Apply the Policy

Once configuration is complete, click Apply to push the policy to selected endpoints.

Step 4: View Scan Records

Return to the Data Security section and select Sensitive Word Scanning to review scanning history and incident logs.

As cyber threats and regulatory requirements become increasingly complex, sensitive word scanning with Ping32 helps organizations proactively detect and prevent data leakage. It supports compliance with global data protection laws and strengthens enterprise data governance. With continuous advancements in intelligent automation, Ping32 is evolving into an even more comprehensive defense system for modern businesses.

If you are interested in implementing a Ping32-based sensitive content scanning solution or need consultation on policy design and deployment, feel free to contact our team.